SVRI FORUM 2026: PRESENTER GUIDELINES 

ORAL PRESENTATIONS 

Congratulations, and thank you for being part of the SVRI Forum 2026. We are delighted you will be presenting your work in Bangkok. To help you prepare for your Oral Presentation, please read the following instructions carefully.

 

Detailed programme:

Please see the detailed programme online here. If you need to update any details of your presentation or the author/presenter list, please contact us at forums@svri.org. 

Presentation software:

Presentations must be in 16:9 widescreen format. Use Microsoft PowerPoint (.pptx) where possible. If you use alternative software such as Google Slides, Keynote or LibreOffice, export your file as .pptx or .pdf before submission. We cannot guarantee compatibility for files not saved in these formats. 

Fonts:

Use standard, widely supported fonts such as Arial, Calibri or Times New Roman. If you use a custom font, embed it in your PowerPoint file (File > Options > Save > Embed fonts in the file) so it renders correctly on the conference computers. 

Images: 

Use .jpg, .jpeg, .png or .gif formats. Avoid embedded .tif or .bmp files, as these can significantly increase file size. Ensure images are high resolution, at least 150 dpi, for clear projection. Given the sensitive nature of the topics addressed at the Forum, please avoid graphic, disturbing or traumatic images, and use visual content that is respectful and appropriate for a diverse, international audience. 

Videos: 

Embed videos directly in your PowerPoint file. Supported formats are .mp4 (H.264 codec, recommended), .wmv and .avi. Do not use .mov or Apple QuickTime formats, as these are not supported on Windows. Keep video files compressed to a reasonable size, as lower-resolution video is often sufficient and more reliable. When submitting your file, make sure all linked media are included, and always test your videos at the Speaker Prep Station before your session. 

Animations:

Use simple entry animations only, such as Appear, Fade or Fly In. Avoid exit animations and complex transitions, as these may not render correctly across all PowerPoint versions. 

Mac users: 

If your presentation was created on a Mac, it is essential that you review it on a Windows PC at the Speaker Prep Station, particularly if it contains video, custom fonts or linked media. The conference computers run Windows with Microsoft PowerPoint. Export your file as .pptx and test it in advance to avoid problems on the day. 

General presentation tips:

The visuals you project should clarify your ideas, emphasise key points, show relationships and give your audience the information they need to follow you. Keep slides clear and uncluttered, use bullet points sparingly and limit the text on each slide. Favour simple graphs and diagrams over dense data tables, so as to avoid the “eye chart” effect. Use high-contrast colour combinations; dark backgrounds with light text generally project well in large rooms. Limit yourself to two or three font sizes per slide and keep all text horizontal. Make your slides accessible by adding alt text to images and not relying on colour alone to convey meaning. 

Focus on your message: 

However technical or detailed your work, make sure your audience leaves knowing why it matters. Be clear about what you found, what it means and what should change as a result. The strongest presentations are the ones where the impact of the work is unmistakable. 

Consent:

Please do not share personal information or images without consent. Given the nature of the work presented at the Forum, take particular care with anything that could identify a research participant, a survivor or a community. 

Loading your presentation: 

Personal laptops are not permitted in any session venue, and all presentations must be loaded onto the conference system in advance. Presenters must confirm their presentation is loaded at the Speaker Prep Station at least one day before their session. Presentations may not be uploaded by USB or any personal device inside the session venues; uploads are only permitted at the Speaker Prep Station. To avoid peak-time queues, plan your visit accordingly. 

Meet your Session Chair beforehand:

We will introduce you to your session Chair via email. Please arrange a short meeting with your Session Chair ahead of your session, either at the Forum or by email in the days before. It is your responsibility to arrange this, not the organisers’. This is where the panel agrees on how the session will run, including whether questions are taken after each presentation or held until all presentations are done.  

On the day of your talk: 

Arrive in the session room at least 10 minutes before the session begins and introduce yourself to the Session Chair. Take a seat in the front rows so you can move to the podium promptly when it is your turn. A remote clicker with a built-in laser pointer is provided at the lectern to advance your slides, along with a mouse and keyboard. The Session Chair will use a digital timing system, so please keep strictly to your allocated time [state the allocated time here, for example 15 minutes including questions, or say where presenters will find it]. You will be given a clear signal when your time is up. 

Equipment:

Each session room has a Windows PC operated by a technician, a projector, a screen, a lectern and a lectern microphone. No personal equipment may be brought in. Your presentation will be loaded onto the room’s PC before your session, and a comfort monitor at the lectern will display your slides. 

Sharing your presentation: 

Presentations will be made available online after the Forum, unless you have told us you would prefer us not to. You will have indicated your preference in the registration form. If you would like to change it, please let us know before the Forum.  

​​​Submission: 

Please send your presentation or the download link to svriforumpresentations@gmail.com by 14 September 2026. There will be an opportunity to edit your slides at the Speaker Prep Station if necessary. If you do want to send an updated slide to us via email after your initial submission, please make it clear in the subject line. Presentations submitted after the deadline cannot be guaranteed for inclusion so please do come and check with us at the Speaker Prep booth on site.

Conference app: 

Details of the official SVRI Forum 2026 app, including download instructions and access codes, will be sent to all registered presenters separately. See more information here.